myNIME vs.
Spreadsheets & Email
A spreadsheet holds what somebody typed into it. myNIME reads the policy, the quote and the certificate, then follows up when a date comes due. Here is the comparison, capability by capability.
What this page compares
myNIME against Spreadsheets
- Building master policy management
- Unit-owner (HO-6) insurance tracking
- Vendor and contractor certificates (COIs)
- AI that reads policy documents
- Quote comparison and renewals
- Claims tracking
- Two more rows in the table below
The record a building needs, in one place
Reads the document
Upload a policy, quote or certificate and myNIME pulls out the dates, limits and endorsements, so nobody retypes them.
Follow-up that runs itself
Expiring certificates and policies send requests and reminders to the vendor, owner, board or broker.
Board-ready, with a record
Coverage summaries, claims and every decision in one place, with an audit trail behind each one.
myNIME and spreadsheets and email, capability by capability
Eight capabilities that decide whether a building's insurance record holds together, rated for myNIME and for spreadsheets and email.
| Capability | myNIME | Spreadsheets | What that means for you |
|---|---|---|---|
| Building master policy management | Manual. PDFs in folders, with key terms copied into a sheet. | Find any building's coverage in seconds, rather than opening five PDFs. | |
| Unit-owner (HO-6) insurance tracking | Manual. Owners email their policies and someone logs each one. | See which units are covered, with the request trail for the rest. | |
| Vendor and contractor certificates (COIs) | Manual. Expiration dates in a sheet, and emails to vendors sent one by one. | Coverage gaps surface at the point a certificate is filed. | |
| AI that reads policy documents | Manual. Someone reads and retypes each document. | Dates, limits and endorsements are read from the document, so the numbers match the source. | |
| Quote comparison and renewals | Manual. Quotes compared across email threads and attachments. | Renewal decisions start earlier, with a clean comparison ready for the board. | |
| Claims tracking | Manual. Updates spread across inboxes and phone calls. | Anyone involved can see where a claim stands, on the same record. | |
| Board-ready reports and audit trail | Manual. Rebuilt before each meeting, with no record of who changed what. | Board packets come together quickly, with a clear record if a decision is questioned. | |
| Built for condo and co-op buildings | Manual. Whatever structure you build and maintain yourself. | Owner, shareholder and building coverage are tracked the way associations work. |
When a spreadsheet is enough
A spreadsheet can be enough for a single self-managed building with one master policy, a handful of vendors and one person who knows where everything is. Once you manage several buildings, dozens of vendors and hundreds of unit owners, the follow-up work is what slips, and that is the part myNIME automates.
See all eight on your own buildings, in a 30-minute walkthrough.
Book a DemoComparisons and setup
The questions that come up when a team is weighing spreadsheets and email against myNIME.
Do we have to re-enter our policies?
Can myNIME collect policies from unit owners?
We already have a spreadsheet that works. Why change?
What happens when a policy or certificate is about to expire?
Can the board see where things stand?
Does myNIME replace our property management or accounting software?
Who is myNIME built for?
How do we get started?
Bring your documents.
Watch all four workflows run.
A 30-minute walkthrough on your own portfolio: one vendor certificate read, one unit policy filed, one renewal timeline mapped, and one claim traced from report to reserve.
SOC 2 Type II compliant
